THE Meeting Management
The Chair’s role is to guide the meeting via a well constructed agenda. The Chair must achieve the purpose of the meeting whilst being sensitive to the motivations and feelings of the participants. They must draw out positive contributions and curb negative comments.
1. Score yourself on a scale of 1-5 with five being fab and 1 being not so … fab on the skills needed for being an effective chair.
2. Consider how you keep note of actions that arise during the course of the meeting and use the template as part of your summary.
3. Review the validity of the actions arising and if they are still appropriate allocate a person responsible for accountability.
4. Send the actions arising to delegates and others who might be effected by the decisions made
5. Ask for a progress report before the next meeting
PS. Consider how you set up the meeting space depending on the type of meeting you are holding. As the chair you need to have eye contact with all delegates, but do make sure you place your allies and troublemakers where they have max and min effect respectively.
Please do share your experiences with this model in the comments below. I am building a portfolio of small business case studies and would love to include examples of what has worked well for you.
PPS – If you need further help then give me a call on 07962 626604 to arrange a Skype session with me.