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Make Time for Passion – Management

You can’t make more time.  There are only 1440 minutes in every day.  Fact – no more, no less. It’s not what you’ve got … it’s what you do with it!  If you decide you are going to do something and you really think about it, feel it and believe it, you do it.

The passion for the Passionate PA was reinforced for Sarah Howells when she read the book The Heart of Success – Making it in Business without Losing Life by Rob Parsons. 

imagesParsons promotes a conscious decision to determine your life goals, and to seek them determinedly, using all the resources you have, most importantly your time.  He refers to the importance of unleashing the dreamer and the dream catcher in you in order to turn the wishes you have into reality.  So whilst Sarah doesn’t have a (written) business plan she does have her vision, mission and values recorded. 

Not everything you wish for is practically possible but getting organised is a way that will help you find the time you need to be passionate about.

MYTH NUMBER 1: BEING ORGANIZED MEANS BEING NEAT

Organised doesn’t mean neat!  You can be both.  But who has ever seen lots of neat ‘piles’ of paper in a tray?  Or neat shoes boxes put away in a cupboard?  But does being neat mean you can find what you want?  Not necessarily.  Being organised is about using a structured system so that you can find what you want when you want it.

MYTH NUMBER 2: TO BE ORGANIZED IS TO BE CLEAN

Cleaning means that you’re removing dirt and grime.  But, you can have the cleanest home or office in the country, and still be disorganised.

MYTH NUMBER 3: TO BE ORGANIZED MEANS TO SCHEDULE EVERY MINUTE OF YOUR DAY

While scheduling appointments, projects you need to complete, chores, etc. is highly recommended, you certainly do not have to schedule ‘every moment’ of your day to be organized. ‘Scheduling is the fine art of packing every day JUST FULL ENOUGH of the most useful activities.’ Never overload it. Your schedule should always allow you time for spontaneity.

MYTH NUMBER 4: ONLY CERTAIN TYPES OF PEOPLE CAN BE ORGANIZED

While there are a very small percentage of people who ‘don’t have the ability’ to be organized, such as someone with a serious illness, most people CAN be organized. Being disorganized is not a disease, it is a decision. If you truly want to be organized, there are proven systems to help you. Once you know these systems and apply them every day of your life, you will be organized.

MYTH NUMBER 5: BEING ORGANIZED TAKES LOTS OF TIME AND EFFORT

The truth is, it takes a lot less time and effort to be organized, than it does to be disorganized. Disorganization takes more time than you can imagine, and ensures that huge obstacles are always directly in the path of ‘getting things done.’ Getting and staying organized is not rocket-science. The systems and ideas once learned, applied and practiced, can become as simple as brushing your teeth or combing your hair.

MYTH NUMBER 6: EVERYONE I KNOW IS ORGANIZED, EXCEPT ME

Beware of this myth. Being organized is both an outer and inner trait. Unless you really know a person well, you really can’t come to this conclusion. For example, someone may have a very neat home, but she is never on time. Another person may have an organized home, but his office filing system is out of control. Yet another person may have an organized home and office, but never reaches any of her goals. You are not alone. There are many, many people in the world who need help getting organized in certain areas of their lives–even if it doesn’t seem so on the surface.

MYTH NUMBER 7: ORGANIZED PEOPLE HAVE NO FUN

On the contrary, the people who are organized are getting the very best out of life. They are getting things done. They’re achieving their goals. They’re not wasting time searching for lost items, or re-doing things, or missing appointments. They’re finding the time they need to do the things they love, and to spend time with the people they care about.

Sarah’s personal top tips!

  • Do your filing first thing in the morning rather than last thing at night.  As a non urgent task it is less likely to get done in preference to other jobs that need finishing.
  • Open your post next to the recycle bin.  Dispose of all non essential reading material as it arrives.
  • Book time in your diary to do certain things.  You would not miss a business appointment so make appointments with yourself to get things done.
  • Leave yourself voicemails, emails or texts.  When you think of something that needs doing or an idea you have had – don’t try and store the memory, record it.
  • Say thank you and mean it.  Any time any one does something for you – take a few minutes to thank them properly.  Your appreciation will ensure their assistance in the future if you need it.
  • Set an agenda, set a time limit.  As business owners we have lots of meetings.  Be clear about what you want to achieve from the meeting, what you want to cover and how long you have got.  If you achieve what you want to achieve within the time if you set the parameters.
  • Don’t sit down at certain meetings.  When the purpose of the meeting is to ascertain a decision, avoid sitting; it encourages exploration, interaction and small talk.
  • Say no!  There is no such thing as a five minute job!  Saying no is easier said than done when you need to change the habit of a lifetime.  However, if you are being asked to do something that isn’t on your agenda then be polite but firm and offer the asker an alternative solution.
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