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Meeting Roles and Responsibilities – A Toastmaster’s Education Speech

As a new Toastmaster you may well be confused with the meeting roles and responsibilities, this is a brief resume as to what you might be expected to deliver when you undertake a role.  Give each a go.  You will prefer some more than others but each gives you a chance to practice public speaking skills and build your confidence in thinking out loud.

  • Ah-Counter  The purpose of the Ah-Counter is to note any overused words or filler sounds.
  • Grammarian  The Grammarian helps club members improve their grammar and vocabulary.
  • Timer  A Timer is responsible for monitoring the time of meeting segments and speakers.
  • Toastmaster  The Toastmaster is a meeting’s director and host.
  • Topicsmaster  The Topicsmaster delivers the Table Topics portion of the meeting.
  • Meeting Speaker  Every speaker is a role model and club members learn from one another’s speeches.
  • Table Topics Speaker  Table Topics helps members develop their impromptu speaking skills.
  • Evaluator  Evaluators provide verbal and written feedback to meeting speakers.
  • General Evaluator  The General Evaluator evaluates everything that takes place during the club meeting.

Meeting Roles & Responsibilities.001

Use the image to add the tips you find in the links above.

In addition, you may wonder how the club is managed.  This is through the club committee.  We have a constitution which (if you are interested you can read here)

Plus there are seven committee members who manage club business. They are:

  1. The Club President – As the person who sets the tone for the club, they are expected to provide helpful, supportive leadership for all of the club’s activities. They motivate, make peace, and facilitate as required. Though they must occasionally step in and make a difficult decision, rarely do so without consulting club members and other club officers. They strive to show respect for all members, even when they do not agree with them, and provide leadership for all.
  2. The Vice President of Education – As vice president education, they schedule members’ speeches and projects and serve as a resource for questions about education awards, speech contests, and the mentor program. They are an important source of Toastmasters knowledge for club members, and it is their job to become familiar with all aspects of the Toastmasters education program.
  3. The Vice President of Membership – They promote the club and manage the process of bringing in guests and transforming them into members. By initiating contact with guests, making them feel welcome, and providing them with the information they need to join, they help maintain a constant influx of new people into the club.
  4. The Vice President of Public Relations – They promote the club to the local community and notify the media about the club’s existence and benefits it provides. They update web content, and safeguard the Toastmasters brand identity. It’s their job to notify the media whenever your club does something newsworthy. They find themselves writing news releases, creating and distributing fliers, and maintaining the club’s presence at various key places on the Web and in the community.
  5. The Treasurer – They are the club’s accountant. They manage the club’s bank account, writing checks as approved by the executive committee and depositing dues and other club revenues. They are also in charge of submitting membership-renewal dues to World Headquarters (accompanied by the names of renewing members), filing necessary tax documents, and keeping timely, accurate, up-to-date financial records for the club. Though the treasurer’s duties are usually not the most demanding of all the club leadership positions, the consequences for members can be serious when they’re not completed accurately and on time.
  6. The Secretary –  They maintain all club records, manage club files, handle club correspondence, and take the minutes at each club and executive committee meeting. They are also in charge of updating and distributing a roster of the current paid membership, and keeping the club officer list current at World Headquarters.  A dedicated secretary can help reduce the workload of the treasurer and assist the vice president education as well.
  7. The Sargent at Arms – They keep track of the club’s physical property, such as the banner, lectern, timing device, and other meeting materials. They arrive early to prepare the meeting place for members, and stay late to stow all of the club’s equipment. They are also in charge of the meeting place itself, obtaining a new space when necessary, and maintaining contact with the people who allow you to use the space for your club meetings. The sergeant at arms also has a role to play during business meetings, speech contests, and other special club events.

Do think seriously about taking a leadership role next term. The opportunities to hone your communication skills are immense.  You’ll be surprised how much you will learn. Moreover, every role will help you with one of your level 4 & 5 Pathways projects.

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